Services Fee Schedule Overview
This page provides a general guideline on the rates for our therapeutic services and programs.
The rates posted on this page may not be the most current rates and may change without advanced notice.
Note that we bill a minimum of 1 hour increments for a session up to the first hour, and then minimum 15 minute increments for all subsequent hours for that session.
Here is an overview of our rates, please see the details later on this page.
Community Group Programs
Our community programs with our pre-established shared group programs range between $50-$200 per session (not per hour) , per person, with the costs of the sessions split between the participants to reduce the burden of cost on any one individual.
Minimum 3 participants required for active group.
Maximum 5 participants per facilitator/table.
Sessions may range between 1 to 3 hours, for example our young children's programs for ages 4 through 9 are typically just an hour, for our senior groups typically 1.5-2 hours, while other groups are typically 2.5-3 hours.
Usually requires joining the wait list.
Contact us for further details.
Group workshops, price per session, per participant:
At our facilities or online (minimum 3 participants per session):
Less than 1 hour $99
1-2 hours: $199
3-4 hours: $299
Full-day (5-8 hours): $499
On-site at events, client, or other facilities (minimum 10 participants per session):
3 hour workshops: $399
6 hour workshops: $599
Optional RPG Trailer/Bus Rental: +$75/hr ($2,900/week or $10,000/month if kept at site)
+ other expenses, travel time, setup/tear-down, etc.
Prices listed are per-person. For special group or employer rates, Contact us for further details.
Sessions (single facilitator): $200 per hour (typical 3-4 hour sessions $600 - $800 per session, 1 to 4 clients)
Sessions (2-3 facilitators): $249 per hour (typical 3-4 hour sessions $747 - $996 per session, 1 to 10 clients)
Sessions (4-5 facilitators): $300 per hour (typical 3-4 hour sessions $900 - $1,200 per session, 1 to 20 clients)
Consultation with founder, Hawke Robinson "Grandfather of Therapeutic Gaming" 350 per hour
We do not currently offer sliding scale options
Some limited pro bono options mayu be available for non-profits/charities
Partial insurance coverage may be available if your insurance policy covers "Recreational Therapy" or "Therapeutic Recreation" services
Free Community Program Options
Our sister-company, the non-profit role-playing game research and community programs charity RPG Research, offers weekly free Drop In and RPG programs at the Role-Playing Game Community Center, 101 North Stone Street, Spokane, Washington, 99202.
These programs are run by unpaid volunteers and trainees in an public community setting that may not be appropriate for some individuals challenges, but are a good option for many needing to increase their social connections and receive the inherent benefits that participation in role-playing games can provide as shown by over 40 years of research and evidence-in-practice.
Please see the RPG Research website for details on schedule and program availability. They are typically "first come, first serve".
We accept the following forms of payment:
• Credit/Debit Card
Payment is typically due at the time of service, before service delivery, though arrangements can be made for NET10, NET15, or NET30 terms, if agreed in advance.
New Therapeutic Individual Client Initial Consultation
The first step is a brief 15-30 minute free consultation to see if our services are a potential fit to your needs.
Please Contact Us to schedule this initial free consultation.
New Client Intake Process
If it is determine that our services are a good fit for your needs, there is an an initial New Client Intake process. This process includes intake paperwork and the associated processing fee. This includes safety and HIPAA release forms as well as other standard documentation we must have before we can proceed.
New Client Intake Processing Fee: $100
If it is recommend to complete complete any of our assessments, additional fees may apply, typically no more than an additional $100.
Download the New Client Intake Forms Here: https://rpg.llc/forms/new-client-intake-forms.pdf
When you have finished the paperwork, either send the completed forms by postal mail, or digital copies of the completed and signed paperwork through our safe and secure New Client Intake Forms Submission Page.
Upload your completed new client intake documents here: https://forms/new-client-intake-forms-submission-page
Once we have received your intake paperwork, we will send you an invoice for the paperwork processing fee that you can easily pay online. Once we have receipt of your payment, we will process your paperwork, and schedule for your first paid consultation session to begin developing the Program Plan that meets your goals.
When you complete the intake paperwork, please let us know if you want to begin with weekly or every-other week sessions. Our research shows that both programs work equally as well, though the results take longer to fully realize with the every-other week schedule, the same beneficial results are typically realized over time.
Once the new client intake, HIPAA, and related documentation are in place, we can have a more detailed consultation than we could during the initial free session.
First billable session: $150 for one hour.
Includes up to 1 hour session time (in-person or remote). If your first session exceeds the first hour, subsequent hours will be billed at our Standard Hourly Rates.
Standard Hourly Rates
Depending on the service and staff our rates for private sessions or other billable work ranges between $90 to $250 per hour.
We bill a minimum of 1 hour for sessions, and then a minimum 15 minute increments thereafter.
Non-session work is billed at minimum 15 minute increments.
Individual Staff Rates
Staff non-session billable work: $120+/hr * (such as documentation writing for IEPs, CEPs, etc.)
Staff session: $200+/hr *
Senior staff (Hawke Robinson) non-session billable work: $250+/hr
Senior staff (Hawke Robinson) session: $350+/hr
* Note that there may often be periodic senior staff direct oversight/supervision of staff sessions at no added charge.
Our individual staff billing rate is at a minimum of 1 hour, and then billed in minimum 15-minute increments thereafter. For example a 1 hour 41 minute session would be billed as 1 hour 45 minutes.
Simulated Social Groups - Our Most Popular Service Offering
An effective approach we have found for some clients not yet ready to participate in mixed community group sessions, are our "Simulated Social Groups". For example, if we are working with a client using tabletop role-playing games as our intervention modality, these games are most effective in social skills development related goals when there are 3 to 5 "players" in the group (including the client(s)). Some clients are not yet ready to be part of a group with a bunch of strangers in either therapeutic group or community group settings.
To address this need, we provide multiple highly trained staff members as simulated players in addition to the primary facilitator/therapist, typically in the role of the Game Master (unless the client is in the Game Master role as part of their program plan).
We must of course pay our staff, so there is added cost for having typically 2-3 additional staff members to round out the group, though we attempt to do so as economically as possible.
This approach is very popular with our clients, they really appreciate the combination of the social dynamics with the extra level of training and safety as we work with the client to build skills, competence, confidence, and comfort, toward the transition phase programs to more community-based participants.
Please note that for maximum benefit from these simulated social group programs, in the case of role-playing games and similar programs, with most clients ages 13+, these sessions are typically 2-3 hours long per session.
Customized Program Plans
We have a wide range of programs from our decade of experience, and most of our programs can be easily adopted to fit your needs. In some cases you may have specific program design requirements that required creating a most customized Program Plan ideal to helping you achieve your goals.
Also, for many of our programs we work in partnership with you and your other resources (other doctors, therapists, social workers, teachers, etc.), this my require some billable non-session time speaking with these other supportive resources.
Some programs may require some billable hours working on creating a custom Program Plan that more closely matches your distinctive needs than our standard programs. If we will need to create a customized program plan that is significantly different from our wide array of existing programs, the billable rates are as follows:
Individual client session with dedicated employee team
We offer a range of programs. One of our more popular programs includes 3 employee staff as participants in the session to provide a controlled group experience. For our role-playing game sessions, for example, this would include the client, plus two staff members as fellow "players" and one staff member as the "Game Master" (GM).
For our RPG Sessions with team staff programs for one client, we recommend 2-3 hours per session, for weekly programs (depending on client functional capacity, physical or cognitive fatigue, etc.), or 3-4 hours per session if every-other week.
RPG Therapy programs are typically designed around 2-4 months per program arc.
Most clients achieve many of the desired goals within the first arc, and often ask to continue for additional arcs working on further refined goals.
Our clients typically engaging between 6 to 18 months, though we have some clients that we have been involved with helping them grow through more than one major phase of their life development.
After the initial arc phases, we typically implement the self-efficacy transition program arc. In this phase we often migrate to a once per month, 1-hour check-in program for 3-6 months.
See our Consultation Services Page for more information on direct consulting.
Most of our services require payment at the time of service delivery.
Some services require payment in advance (such as the new client intake paperwork processing fee).
Upon special arrangement in advance some of our services may allow for payment within 15-30 days of service, instead of immediately
For individual service cancellations with less than 24 hours notice there is a $200 flat fee for online services and services in our primary Service Areas.
For all other services and service areas, please see the cancellation policy specific details for each service and/or service area. This can range from $90 to more than $1,000 depending on what was cancelled and the timing.
For online and services within our primary service areas, if you notify us of your cancellation at least 24 hours before service delivery (for online services, and services in Zone, you may reschedule. If you have pre-paid and do not wish to reschedule, we can refund you the full amount paid minus any processing fees we have to pay (for example Paypal processing fees, merchant fees, etc.).
For session no-shows, the full rate for the entire session applies since it used up a time slot other clients could have used.
We hope you will be pleased with our services. If you are not fully satisfied, we ask that you please contact us first to provide an opportunity for us to help meet your needs.
Please see the details below regarding return/refund policies.
Unless otherwise specified, games, software downloads, e-books, and other purchases from our online stores or other stores selling our products, are not returnable after purchase.
Please see our Cancellation policy for details on cancellation or no-show, charges and requirements.
For services actually delivered, within the restrictions of applicable laws, we have a no refund policy once our services have begun to be delivered to the client.
ABOUT INSURANCE COVERAGE
Please note that due to changes which services are covered, caused by the Affordable Care Act (ACA), as of 2016, we can no longer accept Medicare / Medicaid (CMS). Due to the ACA changes, this has a ripple effect about what insurance companies consider as covered services. So please note that as of 2016, your policy with your provider must include coverage for "Recreational Therapy", "Therapeutic Recreation" or similar clause to be eligible for providing partial or complete coverage of our services. Over time we hope to be able to offer sliding scale pricing, but we do not currently do so.
As of 2022 most clients have to self-pay full rates.
Our base hourly unbundled rates are the same whether they are in-person or online.
Services that include staff physically at your location/facility may have additional costs due to expenses.
We do offer bundled discounted rates for some or our programs, and for some facilities and organizations that would like us to provide group sessions or training for their clients or staff. Please Contact Us for more information about such bundled rate options.
Medicare partially covers some therapeutic recreation for certain conditions. Some health insurance policies will also cover recreational therapy to various degrees. An individual’s healthcare provider and insurance company can provide details about cost and how to get a therapy referral. It is important to remember that only a prescription for recreational therapy would be considered for reimbursement, which doesn't occur all the time. This means you need to get you doctor (typically General Practitioner, or Ph.D. Psychiatrist, or Medical Doctor M.D., or others that are authorized to write prescriptions), to write a prescription specifically for Recreation Therapy (RT) or Therapeutic Recreation (TR). Even better if it is more specific to RPG Therapy as the modality for the intervention.
Please note that generally, due to the 2010 Affordable Care Act (ACA), as of 2016 we are not usually able to accept insurance coverage policies for most providers including Medicare and Medicaid.
If your insurance policy covers Therapeutic Recreation or Recreational Therapy services you may be able to receive full or partial coverage for some of our services, but you are ultimately responsible for paying for our services, and then you can work with your insurance company for reimbursement.
Please contact your insurance company in advance to determine if they consider either “Therapeutic Recreation” or “Recreational Therapy” as a covered service, and the amounts they will cover, including number of sessions, pay-out rate, etc.
We are working on putting together a Financial Assistance Fund to help those with financial struggles wishing to receive our services. A portion of all our client's payments are (when possible) place into this fund to help us over time offer a sliding scale option. We do not yet offer this sliding scale option, but will announce when the fund is sufficiently finances.
A portion of our client sessions are being set aside to help toward growing this fund. We welcome any other individuals or organizations interested in helping to grow this fund, to please Contact us.
If you are interested in helping support this fund to enable others to receive services, please let us know, and we will gladly supply you with the necessary forms to donate to this fund.
RPG.LLC Donates to Non-Profit Charity RPG Research
RPG Therapeutics LLC donates a considerable portion of our profits to the 501(c)3 non-profit charitty RPG Resarch to support them in their role-playing game research and community programs.